Sick Leave Bank Rules
Personal Accumulated Sick Days
Personal Illness Leave of Absence
Family Illness Leave of Absence
Sick Leave Bank Days
Sick Leave Allowance
Long Term Disability (LTD)
Voluntary Separation of Employment or Retirement

:: Sick Leave Bank Rules:

» Sick Leave Bank Rules [Word]

Submit completed forms to Human Resources Department.

Back to top


:: Health Leave Options

Brief summary and eligibility criteria. Select desired leave below, after opening click on "Policy Link" for more detailed information.

Personal Accumulated Sick Days. Policy Link:
Personal sick days are a KCMSD benefit paid to employees according to KCMSD policy and to the specific employee's association agreement of which the employee is a member.

Employment Requirements: KCMSD employee, see specific employee group/association agreements at:

Leave Period: Eligible employees may use all accumulated sick days.

Medical Certification: Required for absences of 5 consecutive days or longer.

Pay: Full pay and benefits for accumulated sick days.

Continuation of Benefits: Same as active employee during FMLA leave.

Employee Group/Association: See employee association agreement for specific entitlements.

Returning to Work: Reinstated to same or equivalent position.

Additional Requirements: Medical certification is required for specific employee groups/associations verifying an employee's ability to return to work for absences of 20 consecutive days or longer (not required for maternity leaves).

Back to top

Personal Illness - Extended Health Leave of Absence. Policy Links: » »
KCMSD policy and most association agreements allow for extended personal illness beyond accumulated sick leave. This health leave may be granted for a period of up to one year without pay or increment. Under certain circumstances, such leave may be extended for one additional year but may not exceed a period of two years.

Leave Periods: Eligible employees may be granted extended health leave (including up to 2 years).

Medical Certification: Required for absenses of 5 consecutive days.

Pay: No pay or benefits (unless employee has personal sick time, sick bank time or vacation).

Continuation of Benefits: No district contribution; if benefits are continued, it is at the expense of the employee. (District contribution will continue if employee is using personal sick time, sick bank time and/or vacation.)

Employee Groups/Associations: All except Missouri Federation for Paraprofessionals. See specific agreement for requirements.

Return to Work: Return to same or substantially equivalent position, if available. See association agreements.

Back to top

Family Illness - Extended Health Leave of Absence. Policy Link: »
KCMSD policy and most association agreements allow for extended family illness beyond accumulated sick leave. This health leave may be granted for a period of up to one year without pay or increment. Under certain circumstances, such leave may be extended for one additional year but may not exceed a period of two years (including FMLA).

Leave Periods: Eligible employees may be granted up to a maximum of 2 years.

Medical Certification: Required for absenses of 5 consecutive days.

Pay: No pay or benefits (unless employee has personal sick time and/or vacation).

Continuation of Benefits: No district Contribution; if benefits are continued, it is at the expense of the employee. (District contribution will continue if employee is using personal sick time and/or vacation time.)

Employee Groups/Associations: All except Missouri Federation for Paraprofessionals. See specific agreement for requirements.

Return to Work: Return to same or substantially equivalent position if available. See specific association agreements.

Additional Requirements: Medical certification may be required verifying an employee's ability to return to work.

Back to top

Sick Leave Bank.
The purpose of the SICK LEAVE BANK (SLB) is to provide to eligible employees, who have exhausted all their accumulated sick leave, the means of obtaining additional sick leave days upon proper approval of the SICK LEAVE BANK APPROVAL COMMITTEE (SLBAC), thus allowing employees time to be restored to health so that they may return to work with the District. It is not the intent of the SLB to provide additional days off for elective surgery, in lieu of a health leave, or prior to retirement or resignation.

Employment Requirements: Must meet the eligibility requirements as stated in the negotiated agreements for specific employee groups.

Leave Periods: See specific association agreements.

Medical Certification: Sick Leave Bank Physician Certification. Form may be printed from Health Leaves web-site.

Pay: Full pay with approved sick bank days.

Continuation of Benefits: Same as active employees.

Employee , Communication Workers of America, Facility Managers Association, Vocational Teacher's Federation and Administrative/Managers employee groups.

Return to Work: Return to same or substantially equivalent position if available. See specific association agreements.

Additional Requirements: Medical certification may be required for specific employee groups/associations verifying employee's ability to return to work for absences of 20 consecutive days or longer.

Back to top

Sick Leave Allowance

1. PERSONAL ILLNESS OR INJURY

Sick allowance may be used in the event of personal illness or injury. Sick leave for such reason by an employee must be verified by the employee and the certifying officer by signatures on payroll certification.

An employee may be required to provide a doctor's certificate to the principal or building administrators:

a. If he or she is absent five (5) or more consecutive days for personal illness or injury;

b. In the event that misuse of sick leave is reasonably suspected.

The doctor's certificate may be required prior to the release of the payroll check covering the period in which the absence occurred.

2. WORK RELATED ASSAULTS

An employee who is injured due to a "work related assault" upon his/her person (an assault of a nature which would qualify the employee for Workers' Compensation under the laws of the State of Missouri) shall be entitled to sick leave with pay necessitated by such injury; provided that such sick leave with pay shall not exceed the total number of days, not counting overtime, for which the employee is scheduled to receive pay during the twelve (12) months next succeeding the assault, and payments on account of such injury shall be reduced by the amount of Workers' Compensation in the form of temporary disability paid by reason of such injury, and provided further that the employee shall furnish evidence satisfactory to the District that the absence was, in fact, necessitated by injury from a "work related assault." Sick leave with pay for work related assault shall be separate from and in addition to any sick leave allowance.

Employees who are victims of a work related assault are encouraged to prosecute assailants. The court appearance of any employee so assaulted or called as a witness in connection with the prosecution of a work related assault shall be without loss of payor use of personal business or sick days.

LEAVE FOR ILLNESS AND/OR DEATH OF CERTAIN FAMILY MEMBERS (non FMLA)

1. SERIOUS HEALTH CONDITION OF CERTAIN FAMILY MEMBERS

Each employee shall be allowed to use up to five (5) days sick leave allowance or, if the employee does not have five (5) days of sick leave, an employee may take an unpaid leave of absence for up to a total of five (5) days of paid and unpaid combined because of the serious health condition of the employee's grandparent, sister, brother, grandchild, anyone of like relationship by marriage, son-in-law, daughter-in-law, father-in-law, or mother-in-law.

2. DEATH

Each employee shall be allowed to use up to five (5) days sick leave allowance or, if the employee does not have five (5) days of sick leave, an employee may take an unpaid leave of absence for up to a total of five (5) days of paid and unpaid combined because of the death of son, daughter, spouse, parent, grandparent. sister, brother, grandchild or anyone of like relationship by marriage.

OTHER NON-HEALTH RELATED ABSENCES

PERSONAL BUSINESS

Two (2) days may be used in a given fiscal year for personal business.

Personal business allowance cannot be used for the first or last day of school or the day before or after a school holiday. Time periods when such absence would result in a hardship for the District are also excluded.

It shall be a condition precedent to the use of the "personal business" allowance that the employee notifies his/her principal, department head or other immediate supervisor at least ten (10) days in advance of the contemplated absence. In the event of the critical illness or death of a member of the employee's immediate family, or of emergency circumstances which preclude the ten day notice, the employee shall immediately inform his/her immediate supervisor.

If a substitute is needed due to the anticipated absence, it will be the responsibility of the "in charge" administrator to request a replacement through the Substitute office. Should the "personal business" days not be used by the end of the current year, they shall accumulate as sick leave allowance.

Personal business days may not be retroactively designated, unless the conditions for an emergency are met. Personal business days may not be assigned to cover an unexcused absence. Personal business days are subject to exhaustion as part of FMLA leave.

LEAVE WITHOUT PAY

1. STUDY LEAVE (Teacher Study' Leave)

a. A certified employee who has completed three (3) consecutive years of service to the District may be recommended for a study leave other than sabbatical leave, for a period of one (1) calendar year to begin on the date requested. All study leave requests are subject to review and approval by the Superintendent or his/her designee. All study leaves shall start at the beginning or end of the school year or at the completion of a semester.
b. Reappointment of a certified employee who is granted a study leave (not sabbatical) pursuant to the above recommendation, shall be conditioned on the completion, while on such leave, of a minimum of eighteen (18) semester hours residence credit of senior college or graduate work, or the completion of an advanced degree.

c. A certified employee who is reappointed pursuant to Paragraph b. above shall be entitled to any increment on the salary schedule to which he/she would have been entitled to had he/she remained on duty rather than taking the study leave.

2. EXTENDED LEAVES FOR UP TO ONE YEAR NON PAID

Health Leave

An employee who has used up all current and accumulated days of sick leave allowance, and who has used all leave available pursuant to the Family Medical Leave Act, who presents a request supported by a doctor's statement that he/she is unable to return to work for medical reasons, may be placed by administrative action on extended health leave as required up to the remainder of a current semester.

By approval of the Board, the health leave may be extended for up to one (1) year upon written request of the employee and the submission of a doctor's statement that the employee continues to be unable to resume normal duties. The doctor's statement shall include an estimate of the probable necessary length of the leave, based on the doctor's best professional judgment.

A person on health leave granted by the Board, may request reinstatement no less than thirty (30) days before the beginning of a semester when a return to work is anticipated. Such notification shall be accompanied by a certification by a doctor that the person's health should permit a return to full duty.

The employee shall be allowed to return to duty after thirty (30) days notice or at the end of a semester, whichever is sooner, and upon receipt of a statement from his/her physician certifying his/her ability to resume normal duties.

Return from an extended leave shall be to an equivalent position.

3. Parental Leave

Leave without pay for up to twelve months may be granted to members of the bargaining units to provide extended care for a child following the termination of maternity leave, adoption, or for long term illnesses of children.

Requests for utilization of parental leave shall be made to the Superintendent or his/her designee and shall include the reason for the leave and the anticipated start date and expiration date of the leave. The Superintendent or his/her designee shall review each request and determine whether approval of the request is in the best interest of the District, and shall approve or disapprove the request. Approved requests for parental leave shall be forwarded to the Division of Human Resources.

When an employee returns to work at the expiration of an approved parental leave, the employee will be returned to an equivalent position. Failure to return to work at the expiration of an authorized parental leave shall be deemed a resignation.

Long Term Disability (LTD)
Contact Employee Benefits, Darlene Saunders (816)-418-7357for additional information.

Full time employees are eligible upon completion of three months of continuous service. You must be off work due to disability for 6 months before payments begin (if approved).

Back to top

Voluntary Separation of Employment or Retirement

It is hoped that the relationship between certified professional staff members and the Kansas City, Missouri School District begins and progresses into a productive and satisfying opportunity. However, as plans change and other opportunities arise, some certified staff members may choose to resign or retire from the school district. In order to continue providing quality instructional services to our students, it is necessary for the district to have sufficient information regarding an employee’s desire to resign – as far in advance as possible. This allows Principals and the Human Resources Department to successfully plan our staffing needs for the next school year. Accordingly, the purpose of this communication is to inform professional staff members of their responsibilities and the school district’s expectations concerning your intentions to resign your employment or your intentions to retire.

Resignation and/or Retirement

Certified staff members who wish to resign/retire are to address their letter of resignation to the Director of Human Resources. The letter should briefly state the reason(s) and an effective date for the resignation. Additional information regarding this process will be discussed further in this section. An official KCMSD Employee Resignation Form is available for downloading and printing or, you may contact Human Resources for a form at (816) 418-7700.

In most cases, certified staff resignations become effective at the end of the school year in which they are submitted. All professional staff should notify the district as soon as they know their intentions not to work for the district the next year.

It is important to note, that according to Missouri Statute, tenured teachers must notify the district of their resignation no later than June 1. Probationary teachers and other professional certified staff should notify the district as soon as possible prior to the issuance of employment contracts. Missouri Statute mandates that contracts are to be issued on or before May 15, and probationary employees are to return the contract within fifteen (15) days to the school district. If a probationary teacher and other professional certified staff do not return their contract signed within 15 days after it is issued, the contract is deemed rejected, and the teacher or other professional certified staff is presumed to have resigned for the next school year. (To review the Missouri Revised Statutes, visit DESE.

The District is not offering an incentive for notification of resignation/retirement. However, early and/or statute compliant notification of your separation plans are requested and encouraged. Such information is critical to Human Resources’ projection of vacancies and our efforts to recruit and staff the classrooms in a timely and efficient manner with the best, qualified teachers.

Notification of your intentions (plans to resign/retire for the next school year) will not disqualify your opportunity to work during the 2005 Summer School session. You are welcome to apply and if qualified and selected, work the summer session. Your separation date will become effective prior to the start of the upcoming school year.

The notification process:

1) Download and fill out the KCMSD Employee Resignation Form.
2) Submit form to your immediate Principal/Supervisor.
3) Principal/Supervisor will sign and forward the original notice within 2 days of
receipt to: Department of Human Resources: Employee Resignation.
(Signature of your Principal/Supervisor is not mandated; however, the HR
Department must advise the Principal/Supervisor of the projected vacancy.)

Back to top

Earn Cash by Giving Early Notice of Separation
The Kansas City, Missouri School District will offer an incentive bonus to certified and classified staff that provides an early notice of retirement, resignation or other notice of separation.

To qualify, employees must give an official written notification of their intention to separate, effective at the end of the 2007-2008 school year. Payouts for early notification include:

Certified employees:

Back to top

Planning to Retire Soon?
Things You Should Know

If you are planning to retire at the end of the school year, you must call the Retirement Office (816 472-5800) to set up an appointment for your retirement conference.

Things to bring to the conference:

Member’s birth certificate
Beneficiary’s name, address, telephone number, date of birth, place of birth and Social Security number
If you choose option 1 or #2, you must bring a copy of your beneficiary’s birth certificate.
A voided check to set-up your electronic payments

Things to be discussed:

Complete the application and select an option

Options to receive benefits

Basic benefit - benefit for life
Option # 1 - 100% joint survivor benefit
Option # 2 - 50% joint survivor benefit
Option # 3 - Increased basic benefit with no payment to a beneficiary
Federal and state tax withholding

Applications for retirement must be filed with the Retirement Office at least 30 days but no more than 90 days prior to your retirement date. If you are retiring July 1, 2006, you should schedule your appointment between April 1, 2006 and May 31, 2006. If you are retiring September 1, 2006, you should schedule your appointment between June 1, 2006 and July 31, 2006.

Explanation of Benefits

Basic Benefit - benefit payments for the remainder of your life.

Option 1 — 100% joint survivor benefit = upon your death, your beneficiary will continue to receive the same monthly benefit for the remainder of his/her life.

Option 2 — 50% joint survivor benefit = upon your death, your beneficiary will continue
to receive ½ of the monthly benefit amount you received for the remainder
of his/her life.

Option 3 — You receive an actuarially increased monthly benefit for the remainder of
your life, however, if upon your death you have not received all of your employee contributions back as a monthly benefit you forfeit the remainder of your employee contribution to the general fund.

For regular Retirement schedule a meeting with the Retirement Office.

Or visit the Public Schools Retirement System

Back to top